Minutes of September 2010 Parish Council Meeting

Held on Wednesday the 22nd at 7:00pm in the Village Hall.

Present Visitors:
None

  1. Apologies
    1. Cllr P Bence
    2. Cllr P. Wood
    3. Cllr B Fieldhouse
    4. Cllr B Jones - representative for Darlington Borough Council

  2. Declaration of interest in items on the agenda
    1. Cllr G Baines declared an interest in agenda item 4.4., Green Area in Town Farm Close

  3. Approval of previous minutes
    4. The minutes of the previous meeting were read and signed by the Chairperson as true records of the July 2010 Meeting.
    The minutes of the extra-ordinary meeting were read and signed by the Chairperson as true records of the 4th. August 2010 Meeting.

  4. Matters arising from previous minutes
    1. Tree felling and Tree Preservation Order
      2. Following another inspection by Mr. P. Haines of DBC, he expressed the opinion that the tree should be felled. Accordingly, Cllr L. McMahon has applied for planning permission to fell the tree. Clerk instructed to write to “Any Tree Problems” regarding scheduling of work.
    2. Football Field
      3. Cllrs will speak to governors of the school regarding possible use of Bishopton School field  out of school hours.
    3. White access Bards on Village Green
      4. Cllrs decided unanimously against allowing any white access bars on the village green, as it  would set a precedent. Clerk instructed to write to DBC confirming decision.
    4. Green Area in Town Farm Close
      5. DBC stated opinion that this area was private land, and would therefore cease to be cut by  their staff. If it is private land, an organisation may be set up by TFC residents to administer  it. However, BPC have reason to believe that the area may belong to the Parish , and are  seeking an opinion from DBC solicitor prior to discussion in the next BPC meeting.
    5. Finance for village hall boiler replacement and churchyard monuments refurbishment
      6. BPC acknowledged letters of thanks from the Village Hall Committee and the Church  Council.

  5. Planning matters
    1. Planning permission for development of 11-17 High Street, ref. 10/00314/FUL.
      2. Letters stating the position of BPC regarding access across the village green for this  development were sent to DBC and brought to the attention of the planners, developers and  architects.
    2. Moor House Wind Farm
      3. Nothing to report.
    3. Manor Farm
      4. Comments submitted awaiting Committee decision today.

  6. Matters raised by councillors
    1. Speed Indicators
      2. D Winstanley of DBC has stated that the speed indicator project has been stopped throughout DBC area., and that any further discussion should take place with PACT which BPC have  already participated in.  Cllr McMahon emailed to D. Winstanley requesting possible purchase of DBC un-used speed indicator for village use to which he replied that the equipment was old and raised several other problems. The topic will be discussed at the next BPC meeting.
    2. Sheds behind Town Farm Close
      3. While there has been no change in the situation, DBC have not responded to earlier requests for monitoring. Clerk instructed to follow-up.
    3. Hardstanding off Redmarshall Road
      4. DBC have not responded to previous letters. Clerk instructed to follow-up.

  7. Village Green
    1. Strimming/Grass Cutting and Turfing of Village Green
      2. Nothing to report
    2. Village Green Policy Document
      3. The new document was discussed and some amendments suggested. Cllr L McMahon will update the document with the aim of adopting it at the November meeting.
    3. Bus Shelters
      4. Nothing to report
    4. Parking on Village Green
      5. The signs have been installed as planned. A complaint received from one resident concerning the siting of one sign has been addressed, the BPC voting unanimously for the sign to be moved to a new location. Cllr L McMahon is responding directly to the complainant.
    5. Manhole outside no 2 The Green
      6. Previous repairs to this manhole were carried out unsatisfactorily, resulting in incorrect fitments and a potentially dangerous situation. Corrective repairs have been commissioned and carried out by BPC (see Finance below for costs).
    6. Village Road Signs
      7. Nothing to report
    7. Tarmac/repair of layby and footpath
      8. AWG to be contacted regarding schedule for repair.

  8. Wind Farm Proposal
    9. No Developments

  9. New Residents
    10. None Reported

  10. Financial
    1. Income
      2. None
    2. Expenditure
      3. £45 F. Wall for grass cutting
      £50 F. Wall for repair of dangerous manhole cover.
      £95.67 for purchase of manhole frame.
      £451.20 for purchase of parking signs from PlakForm Ltd.

  11. Correspondence
    1. Incoming
      2. Various emails bewteen Cllrs and DBC re Speed Visors
      Decision of Standards Committeee re Cllr P Bence, Referral for Investigation Invitation to DBC Mayor's Charity Ball for BPC Cllrs.
      DBC Draft Core Strategy Document
      Letters of thanks from Bishopton PCC re restoration of memorials in the churchyard at St.  Peter's, Bishopton.
      Notice of Grant of Planning Permission for Glebe Farm refurbishment 10/00401/FUL
      Planning application for 11-17 High Street 10/00314/FUL.
      Notice of Grant of Planning Permission for 11-17 High Street 10/00314/FUL
      Estimates/quotations for tarmaccing/repair of layby/footpaths
      Tees Valley Rural News
      Yarm and Eaglescliffe Area Action Plan from Stockton BC.
      Response from DBC re BPC complaints about handling of TPO on Sycamore Tree next to bus shelter stating that DBC can offer no assistance.
      Letter from DBC responding to letter concerning resident's request for White Access Bars across driveway on village green.
      Notice of meeting of Darlington Association of Parish Councils and Parish meetings on 19th. October 2010, Town Hall, Darlington.

    2. Outgoing
      3. Letter to Cleveland Architectural Design regarding lack of access rights across village green for 11-17 High Street, Bishopton, other than existing garage access.
      Letter to Mr. O. Douglas “Any Tree Problems” requesting affirmation of quotation for work  removing sycamore tree originally quoted 15th. January 2010.
      Letter to Cllr P Bence re prejudicial interest in Manor Farm Development. Letter to John Wade (Haulage) Ltd requesting skip for August bank holiday period.
      Letter to AWG Construction limited accepting quotation for Macadam and Cobble Works
      Letter to Mr. R Merritt of DBC complaining about several marked delays in the dispatch of planning application notifications and subsequent lack of time to submit BPC comments.

  12. Next Meeting
    13. Village Hall at 7.00pm on 20th October, 2010.
    Meeting closed 8.45pm.
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